Allround Administrative Assistant
(focus order processing)
Office: Lisse, Netherlands | Clients: Worldwide
Minimum 32 hours | MBO-level
Are you someone who ensures everything is accurate down to the smallest detailDo you enjoy structure, switching gears, and being someone your colleagues and clients can rely on. Then this role might be perfect for you. At Istec, we are looking for an Administrative Assistant who makes a difference in our daily operations with a specific focus on processing customer orders. You will be part of a team that wants to move forward together. A place where you are encouraged to take initiative, take ownership, and always count on your colleagues.
Your responsibilities
You will play a central role in our administration with a focus on order processing. Orders come in directly via email or through a colleague from Sales. You carefully check whether the order matches what was offered. Then, together with your colleagues, you handle booking, purchasing, customer confirmation, processing incoming materials, dispatching, and invoicing.
Your tasks include:
- Registering orders, monitoring agreed delivery dates and purchases, and coordinating with customers and suppliers
- Handling the administrative processing of deliveries including registering incoming shipments with serial numbers and preparing outgoing shipments
- Making accurate entries in the system
- Answering questions from colleagues, customers, or suppliers
- Providing administrative support for other processes
Do you see something that could be done more efficiently We appreciate it when you take the initiative. At Istec, there is always room for ideas that improve our work.
What you bring:
- You work accurately and in a structured way even when it is busy
- You switch smoothly between different tasks and departments
- You take responsibility and enjoy completing your to do list
- You are proactive and do not wait for someone else to take action
- You are service oriented even when working behind the scenes
- You have basic knowledge of English
- Experience with AFAS is a plus but not required
What you can expect from us:
You will join a committed team where we help each other, challenge each other, and strive to improve every day. We believe in trust, freedom, and responsibility and you will have the space to make the role your own.
- A varied and independent position
- Competitive salary and good benefits
- Opportunities for personal development and growth
- An open culture with short lines of communication and direct feedback
- A team that works together with joy, commitment, and courage
We are looking for someone who does not just do the work but sees what needs to be done and brings energy and clarity to help others move forward.
Interested in this position?
Let us know. Send your CV and motivation to werk@istec.com attn Natalie Kuit
Questions Feel free to call us at +31 0252 433 400
Why work at Istec?
When you join Istec, you will become part of our team of approximately 35 members. While we are all different, we share two things: we love working hard for our clients and enjoy a daily dose of fun and camaraderie.
About Istec
Istec is a specialist in measurement systems and sensor technology for industrial installations. Our clients active in sectors such as energy, chemicals, and petrochemicals rely on our expertise in speed and vibration measurements. We provide both hardware and services and we are building a future oriented organisation together.
Our culture is people focused and ambitious. We work hard, have fun, keep learning, and challenge each other. We are transparent, flexible, and committed to each other and to our clients. The structure is flat, the company is modern and open, and there is plenty of room for your contribution and development.
